The Danish Embassy in Chisinau is looking for a new Administrative Assistant
Type of employment: Employment on a local contract
Starting date: Soonest possible
Location: The Royal Danish Embassy in Chisinau
Deadline for application: Monday 13 October 2025
The Royal Danish Embassy in Chisinau is seeking to recruit a dynamic team player to the position as administrative assistant at the Embassy.
In your daily work, you will be part of the Administration Team, which beside yourself consists of three local staff members, a Head of Administration, a Personal Assistant to the Ambassador and a Security Officer/Driver.
As an administrative assistant, main tasks and responsibilities include but are not limited to:
- Setting up meeting with local authorities, media, businesses, other embassies, international organizations, civil society and more. Administer driving schedule.
- Managing protocol issues, official letters, and assisting in the preparation and execution of incoming and outgoing bilateral visits (political, commercial, cultural), including providing support for delegations’ programs
- Assisting and advising on Public Diplomacy issues, incl. regarding communication and local media and the Embassy’s social media communication.
- Assist in addressing ad hoc requests from the public and official authorities.
- Receive visitors arriving at the embassy.
- Organisation and administration related to business trips.
- Translation of documents between RO/RU and English.
- Consular tasks and assistance to Danish nationals and Danish authorities.
- Build and maintain a network among administrative staff working for partners.
- Attend meetings on behalf of the embassy as directed by the Attachés or by management
- Contribute to a cooperative work place by providing assistance to colleagues, including other teams when needed and within competencies and capacities.
Other tasks of the Administrative Assistant are to take part in work conducted by the Embassy’s Administrative Team, including functioning as back-up to the team members.
Requirements:
- Minimum of 2 years relevant professional experience
- Language proficiency in English, Romanian and Russian
- Relevant education
We offer:
- Full time employment on a local contract based on the relevant legally binding labour market rules of the Republic of Moldova. Your working hours will be 40 hours per week (Monday-Friday work week), including a 30 minutes daily lunch break
- An opportunity to work in diplomacy and with international relations providing a possible launch pad for a future international career
- An exciting, inter-cultural and dynamic work environment with a wide range of diverse tasks
- A work place where we work together as a team and practice an open-door and where we care about the wellbeing of each other and a good work life balance
- A salary reflecting qualifications and experience plus social coverage and a workplace pension.
Application and recruitment process:
To apply for the position, please send your application (cover letter, CV, proof of relevant education, recommendations and 2-3 references) in English in a single PDF file to [email protected] marked ‘Application Administrative Assistant’ no later than Monday 13 October 2025.
The Embassy attaches great importance to equal opportunities for all and therefore welcomes applications from all qualified persons regardless of race, sex, religion, age or disability.
Selected candidates will be invited for interviews – expected to take place late October/early November.
The chosen candidate must present “No Criminal Record” documentation and pass security clearance by the Danish authorities prior to appointment.
Questions
For any questions regarding the position, please contact the Embassy at [email protected]
About us
The Danish Embassy in Chisinau represents Denmark in Moldova and is a part of the Danish Foreign Service with its global network of embassies. We are around 11 colleagues, working from our modern and newly refurbished offices in the National Business Center in Chisinau.